Roles & Responsibilities

For the Management Team, WorldCDF General Council and all Boards sets of roles and responsibilities have been assigned to ensure effective development of goals of our organization, clear communication and conscious decision making. Members of these teams are measured on their performance in this regard.

Management Team (MT)
Responsibilities

Provide daily management to the WorldCDF
Ensure active participation of all boards, event directors and founding members in the WorldCDF
Ensure a secure and sustainable financial, operational and commercial development of the WorldCDF
Respond to any management or organizational related inquiry or emerging situation
Maintain and develop contact with WorldCDF members and potential members, potential event directors or any other WorldCDF potential supporting persons or organizations

Tasks

Explaining and enforcing WorldCDF rules and regulations to founding members, event directors, WorldCDF boards and any other WorldCDF management related persons
Review and provide feedback on periodic reports from all boards
Set-up, host and provide feedback on GC meetings
Develop policies on geographic expansion of the WorldCDF
Timely response on written enquiries from WorldCDF members
Report to the GC all decisions made on issues which could not wait till the next GC meeting
Prepare yearly financial report in cooperation with the Treasurer, including a budget for the coming year and present this to the GC

Authorities

Decide upon issues which cannot wait till the next GC meeting
Approve or disapprove financial transactions in cooperation with the treasurer
Address any misbehavior or misinterpretation in relation to WorldCDF rules & regulations to the involved persons and take corrective actions if needed

Meetings

Minimum once every month
Face-to-face meetings and/or Skype

Voting

Majority vote

WorldCDF General Council (GC)
Participants
-    MT
-    Secretary
-    Treasurer
-    Founding Members
-    Event Directors
-    Board Leaders
-    Additional meeting attendees can be invited by the MT

Only travel & hotel cost compensation as per agreed upon compensation structure applicable on one person per event. Additional meeting attendees in principal are not eligible for cost compensation.

Tasks

Review MT performance and assign new MT actions
Review individual board performances and assign new board discussion topics
Review financial report as prepared by the MT and the treasurer
Review organizational development and discuss required actions to be taken
Discussion on matters concerning the integrity of the WorldCDF

Authorities

Decide upon proposals delivered by the MT and Boards
Approve or disapprove financial transactions in cooperation with the treasurer
Address any misbehavior or misinterpretation in relation to WorldCDF rules & regulations to the involved persons and take corrective actions if needed
Approve or disapprove new International Events applications and changes to existing International Events

Meetings

Twice yearly (Spring and Autumn)
Once a year during weekend, once a year during midweek
Face-to-face only

Voting

Events, per Event 1 vote
Votes can only be activated when present at the meeting
No proxy’s
Majority vote
Event Directors initial vote followed separately by Founding Members final vote

General WorldCDF Voting Structure used during GC meetings

Decisions are made by the system of indirect votes. At first a decision is made by a vote in the Board of Event Directors. At second, that decision is subject to a vote in the Board of Founding Members.
In the Board of Event Directors the Rule is - One Event One Vote. Only Event Directors that are listed in the Register of Event Directors are allowed to cast a vote. The Event Directors of an Event decide which Director casts the vote. Only Events that have paid their dues in full are listed as Event in the Register of Event Directors. Only Event Directors that are correctly registered in the Event Sanctioning Package (Name, Address, % of ownership and signature) are listed in the Register of Event Directors.
In the Board of Founding Members the Rule is - One Vote per Family of Founding Members. Only Founding Members that are listed in the Register of Founding Members are allowed to cast a vote. The Founding Members in a Family decide which Founding Member casts the vote.
All decisions are based on a simple majority as outcome of a vote. In case of an even number of votes, this means 50% of the votes + 1 vote. In case of an odd number of votes, this means 50% of the votes, rounded to the next higher number of votes.
Only persons present at the meeting where the vote takes place can cast a vote. No proxy's are accepted.
The meeting where the vote takes place must be announced at least 1 month before the day of the meeting. This announcement can be made by the WorldCDF Secretary or by the WorldCDF MT. This announcement can be made by sending an email to all the persons listed in the Register of Event Directors and the Register of Founding Members. It is the responsibility of Event Directors and Founding Members that their correct email address is known to the WorldCDF Secretary and the WorldCDF MT
At the start of each meeting it is determined which of the persons present are allowed to cast which vote. This is listed on the Voting List for that meeting. As it is possible that one person present is allowed to cast more than one vote, this is listed as well.

Line Dance Board (LDB)
Responsibilities

Maintenance and development of all non-competition rules related subjects concerning Line Dance
Selection of all dances for all divisions within Line Dance and related date changes
Ensuring dances used during international events are in accordance with the quality, philosophy and rules of the WorldCDF and match the different division level requirements
Maintain contact with WorldCDF dancers and/or representatives
Representing Line Dancers within the WorldCDF organization

Tasks

Explaining and enforcing Line Dance rules and delivery of dances on dancers, judges, event directors, contest coordinators, WorldCDF boards and any other WorldCDF competition related persons
Selecting all dances for all divisions within Line Dance
Timely publishing of stepsheets and videos in printed matter (stepsheets only) and Internet based format
Timely delivery of internet based format of stepsheets and videos to the webmaster and publishing on the website
Promotion of Line Dance, both Social and Competition based
Informing the GC of developments within Line Dance globally and voice the general opinion of Line Dancers
Maintain surveys among Line Dancers
Propose competition music to the MB
Propose Line Dance rules changes to the RB
Deliver input on judging criteria to JECB
Timely response on written enquiries from WorldCDF members
Report back to MT any structural discrepancies or behavioral challenges in Line Dance implementation
Report to the MT on a monthly basis any topics under discussion within the LDB

Authorities

Deliver well balanced proposals for Line Dance changes to the MT for voting during GC meetings
Contact choreographers for competition dance creation
Address any misbehavior or misinterpretation in relation to Line Dance to the involved persons

Meetings

Minimum once every month
Face-to-face meetings and/or Skype

Couple Dance Board (CDP)
Including Couple, Partner, ProAm and ProPro
Responsibilities

Maintenance and development of all non-rules related subjects concerning Couple Dance
Selection of all dances for all divisions within Couple Dance and related date changes
Ensuring dances used during international events are in accordance with the quality, philosophy and rules of the WorldCDF and match the different division level requirements
Maintain contact with WorldCDF dancers and/or representatives
Representing Couple Dancers within the WorldCDF organization

Tasks

Explaining and enforcing Couple Dance rules and delivery of dances on dancers, judges, event directors, contest coordinators, WorldCDF boards and any other WorldCDF competition related persons
Selecting all dances for all divisions within Couple Dance
Timely publishing of stepsheets and videos in printed matter (stepsheets only) and Internet based format
Timely delivery of internet based format of stepsheets and videos to the webmaster and publishing on the website
Promotion of Couple Dance, both Social and Competition based
Informing the GC of developments within Couple Dance globally and voice the general opinion of Line Dancers
Maintain surveys among Couple Dancers
Propose competition music to the MB
Propose Couple Dance rules changes to the RB
Deliver input on judging criteria to JECB
Timely response on written enquiries from WorldCDF members
Report back to MT any structural discrepancies or behavioral challenges in Couple Dance implementation
Report to the MT on a monthly basis any topics under discussion within the CDB

Authorities

Deliver well balanced proposals for Couple Dance changes to the MT for voting during GC meetings
Contact choreographers for competition dance creation
Address any misbehavior or misinterpretation in relation to Line Dance to the involved persons

Meetings

Minimum once every month
Face-to-face meetings and/or Skype

Music Board (MB)
Responsibilities

Music selection for all competition dances and divisions
Ensuring competition music used during international events is in accordance with the philosophy and rules of the WorldCDF
Validating Solo Medley music used in Star Divisions
Maintain continuous contact with LDB, CDB and RB to ensure music selection is in line with development of the dances
Maintain contact with WorldCDF dancers, choreographers and/or representatives

Tasks

Select Music to the dances
Timely delivery of music changes to the webmaster for internet publishing
Timely delivery of 30 seconds music samples for internet publishing
Maintain contact with Star Division dancers, if needed pro-actively, to ensure these are aware of music rules & requirements and motivate & communicate with star division dancers to provide variety of Solo Medley themes
Timely response on written enquiries from WorldCDF members
Report back to MT any structural discrepancies or behavioral challenges in competition music implementation
Report to the MT on a monthly basis any topics under discussion within the MB

Authorities

Deliver well balanced proposals for music or music related changes to the MT for voting during GC meetings
Decide on competition music to be used during WorldCDF international events in proper cooperation with the event directors
Approve or disapprove music used by Star Dancers in Solo Medley
Address any misbehavior or misinterpretation in relation to the music rules & regulations to the involved persons

Meetings

Minimum once every month
Face-to-face meetings and/or Skype

Rules Board (RB)
Responsibilities

Maintenance and development of both International and National competition rules for the WorldCDF
Maintenance and development of competition dispensation process
Maintain continuous contact with other WorldCDF boards to ensure well balanced proposals are delivered to the GC for rules updates
Maintain contact with WorldCDF dancers and/or representatives

Tasks

Explaining and enforcing WorldCDF competition rules on dancers, judges, event directors, contest coordinators, WorldCDF boards and any other WorldCDF competition related persons
Timely publishing of the updated WorldCDF Rules Book in printed matter and Internet based format
Timely delivery of internet based format of the WorldCDF Rules Book to the webmaster
Timely delivery of granted dispensations to the webmaster and publishing on the internet
Providing letters of updates, applicable to the upcoming competition years, which can be issued through the Internet and newsletters
Where required translation of Rules Book parts to ensure proper understanding on country level, in cooperation with Country Reps and Event Directors concerned
Check on wording existing rules and proposed changes
Timely response on written enquiries from WorldCDF members
Report back to MT any structural discrepancies or behavioral challenges in competition rules implementation
Report to the MT on a monthly basis any topics under discussion within the RB

Authorities

Deliver well balanced proposals for rules changes to the MT for voting during GC meetings
Approve or disapprove dispensation requests, by using a standard process of registration, handling and majority vote decision making. Clear evidence and proper motivation from both requestor and RB are mandatory. Feedback is given to the requestor, MT and Secretary
Address any misbehavior or misinterpretation in relation to the Competition Rules to the involved persons

Meetings

Minimum once every month
Face-to-face meetings and/or Skype

Judges Education & Certification Board (JECB)
Responsibilities

Maintenance and development of WorldCDF Judge Education program
Ensuring enough WorldCDF Judges are available from diverse background, geographical origin and expertise to sustain the current and future WorldCDF International Events
Maintenance and development of Judge Training application process
Maintain contact with all WorldCDF judges

Tasks

Timely and proper processing of Judge Training applications
Implementation of Judge Education & Certification program, including sufficient numbers of training / education classes and judge certification examinations in different geographical locations
Providing sufficient follow-up training / education classes to keep judging skills up-to-date in regards to initial training content and additional and/or revised judging content
Motivating and supporting event directors and any other related persons to the WorldCDF Judge Education program to host training and examination classes carrier out by the JECB
Explaining and enforcing judge rules & requirements on current judges, contest coordinators and any other related WorldCDF competition persons
Timely response on written enquiries from WorldCDF members
Report back to MT any structural discrepancies or behavioral challenges in judge rules & regulations implementation
Report to the MT on a monthly basis any topics under discussion within the JECB

Authorities

Deliver well balanced proposals for changes in the Judge Education & Certification program to the MT for voting during GC meetings
Approve or disapprove Judge Training applications, where clear evidence and proper motivation is required from both requestor and JECB
Examination of judges in training to become official certified WorldCDF International Judges. Examination can be performed by any combination of at least 2 members of the JECB
Address any misbehavior or misinterpretation in relation to the Judge Education & Certification program to the involved persons
The head of JECB in combination with World Championships Contest Coordinator and a member of the Management Team to pick the judging panels for World Championships

Meetings

Minimum once every month
Face-to-face meetings and/or Skype

Social Education Board (SEB)
Responsibilities

Maintenance and development of the WorldCDF Social Education program
Deliver support for training of Social Instructors and National Judges
Maintain contact with social dancers and social dance community

Tasks

Timely and proper processing of Social Education applications
Implementation of Social Education program, including support for training and examination of Social Instructors and National Judges
Explaining and enforcing rules & requirements on current Social Instructors, National Judges, Event Directors, Country Representatives and any other related persons to the WorldCDF Social Education program
Motivating and supporting event directors, country representatives and any other related persons to the WorldCDF Social Education program to host training and examination classes
Timely response on written enquiries from WorldCDF members
Propose social rules changes to the RB
Report back to MT any structural discrepancies or behavioral challenges in Social Education program implementation
Report to the MT on a monthly basis any topics under discussion within the SEB

Authorities

Deliver well balanced proposals for changes in the Social Education to the MT for voting during GC meetings
Approve or disapprove Social Education applications, where clear evidence and proper motivation is required from both requestor and SEB
Address any misbehavior or misinterpretation in relation to the Social Education program to the involved persons

Meetings

Minimum once every month
Face-to-face meetings and/or Skype